GDPR

The General Data Protection Regulations GDPR apply to User Groups and Clubs.

The LBS Allotment  Site Rep Hub was created as the public face for the Allotment Site Reps, who can register their information with us for display on the web site so that plot holders and people on the waiting list know who the site rep is and how to contact them.

Privacy Policy

We only ever collect the minimum of data from Site Reps, such as contact details, This data is held in our systems, No access is available to outside organisations. We do not loan, share or sell your information. The only correspondence you will receive will be in relation to London Borough of Sutton Allotments.  Emails will also give you the opportunity to unsubscribe from the mailing list.

Should you wish to unsubscribe from the list or update your details at any time of the day or night please email alan@manVslug.uk

Subject Access Request Policy

Individuals have the right under the Data Protection Act 1998 (DPA) and General Data Protection Regulation 2016 (GDPR), subject to certain exemptions, to have access to their personal records that are held by the LBS Allotment Site Rep Hub

This is known as a ‘Subject Access Request’ (SAR). Requests may be received from members who have had dealings with and holds data about that individual. This will include information held both electronically and manually and will, therefore, include personal information recorded within electronic systems, spreadsheets, databases or word documents. LBS Allotment Site Reps Hib has developed this policy to guide you in requesting a Subject Access Requests.

What is a Subject Access Request?

A subject access request (SAR) is simply a written request made by or on behalf of an individual for the information about them, which is held by the LBS Allotment Site Rep Hub. The Data Protection Legislation entitles all individuals to make requests for their own personal data to enable individuals to verify the lawfulness of how their information is being processed. An individual is not entitled to information relating to other people (unless they are acting on behalf of that person).

The request does not have to be in any particular form other than in writing, nor does it have to include the words ‘subject access’ or make any reference to the Data Protection Legislation. A SAR may be a valid request even if it refers to other legislation, such as the Freedom of Information Act 2000 (FOIA) and should, therefore, be treated as a SAR in the normal way.

You Will Need To:

Put the request in writing, detailing the information you are requesting

Send the request to alan@manVslug.uk

Information required to complete a request. Name, Address, Contact number, Email,

Other information that may be relevant to your request.

So basically you have to supply the only information we will be storing so we can confirm that we have it (you can’t see it but I’m rolling my eyes as I write this)

You do not have to tell us your reason for making the request or what you intend to do with the information requested, although it may help us to find the relevant information if you do explain the purpose of the request.

Where you are unable to put the request in writing, assistance will be provided to make the request verbally. We will endeavour to provide results in a format requested by you within the timescales set out by law.

Finally the bit you are really interested in

Registration to be added to the Site Rep Contact List on this web site 

To register please email alan@manVslug.uk  Please state in your email that

“I have read the LBS Allotment Site Rep Hub Privacy Policy & Subject Access Request Policy and I agree to them.”

Name (First, Last)

Email Address If different than the one used to send the request

Telephone Number  That you wish to be used by other Reps or Prospective Plot holders to arrange site viewings. 

This information may well be contained within your standard signature used for emails

There is a closed Facebook Group that the LBS Allotment Site Reps can request access too where site reps can have discussions relating to Allotment in general and the London Borough of Sutton site in particular.